(DP) Document Processing Module Overview

Document Processing Module Overview

Introduction

image of magnifying glass captioned document processing with a wordle speech bubbleIn today's digital world, it is as important to master word processing skills as it was to master handwriting in the past. Not only is it important to understand basic formatting, but you must be prepared to "dress up" your documents with eye catching graphics, fonts, and illustrations. Your business life will also be much simpler if you understand how to use templates, how to setup pages, how to designate headers and footers, and how to use the proofreading settings in your software. This module will help you learn how to do all these things and more. You will be on your way to becoming a word processing pro.

Essential Questions

  • How do I create, share, and maintain documents?
  • How do I format documents?
  • What do i need to know about page layout?
  • How do I insert illustrations or graphics in a document?
  • How can software tools help me proof a document I have created?
  • How do I add references and hyperlinks to a document?
  • What is mail merge and how do I do it?

Key Terms

  1. Template - something that serves as a model for others to copy
  2. Format - the way in which something is arranged or set out
  3. Attributes - quality or feature regarded as a characteristic or inherent part of someone or something
  4. Layout - way in which text or pictures are set out on a page
  5. Reusable content - using existing content components to produce new documents
  6. Themes - a particular setting or ambience
  7. Header - top margin of a letter or document containing information on the document contents
  8. Footer - line or block of text appearing at the foot of each page of a book or document

Module Minute

Often the very first impression we leave with a prospective employer is the one they get from our resume and cover letter.  Not only will that impression be affected by our spelling, grammar, and tone, but also by how the letter looks on the page.  Understanding proper formatting techniques can make the task of writing a letter easier, especially if we know the common characteristics that are expected to be present in a well written letter.  Just think about a time when you saw a letter or even an advertisement that had a misprint or a typo in it.  Do you remember what the letter or the ad was about?  But you remember the misprint or typo, don't you?  How do you want to be remembered?

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